Health & Safety
Manage risk assessments, COSHH records, inspections, incidents, and training compliance
Health and Safety is where you track everything related to safety compliance. Risk assessments, COSHH records, inspections, incidents, near misses, and training records all live here. Keeping this area up to date protects your team and gives you a clear evidence trail for audits and insurers.
Health and Safety dashboard showing compliance summary cards
This article refers to a live TurfWise screen. Media is omitted here so the written steps stay current across releases.
What this page does
The H&S Dashboard gives you a summary view of your safety compliance status. You'll see cards showing totals and overdue counts for risk assessments, incidents, inspections, training records, and overall compliance. From here, you can drill into each area.
The numbers update as you add, complete, or review records in the sub-pages.
When would you use this?
- Monday morning, to check what safety actions are overdue
- After an incident or near miss, to log it immediately
- Before an audit, to confirm records are complete and evidence is attached
- When planning high-risk work, to check that risk assessments are current
- To verify that staff training and competency records are not expired
What areas does H&S cover?
The Health and Safety section has five main sub-pages, all accessible from the H&S navigation bar:
Risk Assessments
Task-level risk assessments with hazards, controls, and review dates. Create new assessments at /health-safety/risk-assessments/new and review existing ones at /health-safety/risk-assessments.
COSHH
Substance records with handling controls and supporting documents. Manage records at /health-safety/coshh. The COSHH area also has an inbox for new substance assessments and a compliance view.
Inspections
Scheduled safety inspections with pass/fail recording and evidence. View inspections at /health-safety/inspections and create new ones at /health-safety/inspections/new.
Incidents
Log accidents, near misses, and RIDDOR-reportable events with full detail and follow-up actions. Record incidents at /health-safety/incidents.
Training
Track training records, expiry dates, and completion status. Manage training at /health-safety/training.
There are also pages for Legislation (/health-safety/legislation) and Safe Systems of Work (/health-safety/safe-systems).
How to log an incident
When something happens, log it as soon as possible. Don't wait until the end of the day.
Go to Incidents
Record the facts
What happened, where, when, and who was involved. Stick to observable facts.
Record immediate actions
What was done straight away to make the situation safe.
Set follow-up actions
What needs to happen next, who is responsible, and when it's due.
Keep incident records factual
Incident logs may be reviewed by management, auditors, or insurers. Write what happened, not what you think caused it. Stick to facts, dates, and actions.
What happens when you complete a record?
When you complete a risk assessment, inspection, or training record:
- The dashboard summary cards update to reflect the new status
- Overdue counts decrease
- Compliance percentages improve
- Evidence is stored against the record for future audit access
If you don't complete records, overdue counts build up and your compliance score drops. This is visible to anyone with access to the H&S dashboard.
Common problems and fixes
- Dashboard shows lots of overdue items -- this usually means inspections or assessments have passed their review dates without being updated. Work through them in priority order: safety-critical items first.
- Can't find a COSHH record -- check the COSHH inbox at
/health-safety/coshh/inbox. New substances may be there waiting for assessment. - Training record shows expired but renewal is done -- go to the staff member's training record and update the completion date and new expiry date.
- Incident log is missing details -- edit the incident record and add the missing information. Incomplete records are a common audit finding.
Good habits that prevent issues later
- Check the H&S dashboard every Monday for overdue items
- Log incidents and near misses on the day they happen, not at the end of the week
- Attach evidence (photos, documents) to records at the time of the inspection or incident
- Review risk assessments before they're due, not after they've expired
- Make sure at least two people are trained for every high-risk task
Near misses are valuable data
If you consistently log near misses, you'll spot repeat hazards before they cause real injuries. A near-miss log with 20 entries is more useful than a clean sheet that hides risks.
Where does this data go?
H&S records feed into compliance scores on the dashboard. Training records link to staff profiles and the Skills Matrix. Inspection and incident data may be included in committee reports. Auditors and insurers can request evidence from these records, so accuracy matters.
Where to find it
Open Health & Safety > H&S Dashboard (direct link: /health-safety).
Sub-pages:
- Risk Assessments:
/health-safety/risk-assessments - COSHH:
/health-safety/coshh - Inspections:
/health-safety/inspections - Incidents:
/health-safety/incidents - Training:
/health-safety/training