Inventory

Track stock levels, usage, and reorder timing so you never run out of what you need

5 min read·Updated February 2026·👥 Management

The Inventory page tracks all the products and materials your operation uses day to day. Fertilisers, chemicals, seeds, equipment parts, fuel, sand -- it all lives here. When stock levels are accurate, purchasing decisions are better and spray application records stay reliable.

Inventory page showing stock list with categories and low-stock warnings

This article refers to a live TurfWise screen. Media is omitted here so the written steps stay current across releases.

Stock list with category filters, quantities, and low-stock indicators

What this page does

The Inventory page shows a searchable, filterable list of all your stock items. Each item shows its current quantity, minimum quantity threshold, unit, cost per unit, supplier, and location. Items that are at or below their minimum quantity are flagged.

You can add new items, update quantities, edit details, and delete items directly from this page. Categories help you organise items into groups like Fertilisers, Chemicals, Seeds and Turf, Equipment Parts, and more.

When would you use this?

A delivery has arrived and you need to update stock quantities
You're checking whether you have enough product before a spray application
You want to see which items are running low and need reordering
You're adding a new product to the system for the first time
Month-end and you need to reconcile physical stock against system quantities

How to manage stock

Open the Inventory page

Go to /inventory. You'll see the full stock list with the finance navigation bar at the top.

Search or filter to find your item

Use the search box to find items by name, or use the category dropdown to filter by type. Available categories include Fertilisers, Chemicals, Seeds and Turf, Equipment Parts, Tools, Safety, Consumables, Fuel and Lubricants, Sand and Topdressing, and Workshop Supplies.

Update quantities when stock arrives

Open the item and update the current quantity. Do this as soon as a delivery arrives, not at the end of the week.

Add new items when needed

Click the add button to create a new stock item. Set the name, category, unit, cost per unit, minimum quantity, and supplier.

What happens when stock goes below minimum?

When an item's current quantity drops to or below its minimum quantity, it's flagged as low stock. You'll see a visual indicator on the item in the list. This is your signal to reorder.

The system does not automatically reorder for you. You need to see the flag and take action.

Don't wait for the flag to order

By the time an item hits its minimum threshold, you may already be cutting it close. Factor in supplier lead time and order before you reach the minimum, not when you reach it.

How does inventory connect to spraying?

When you log a spray application using the Spray Logger, the products you use can be linked to inventory items. This means that if stock deductions are configured, your inventory quantities update when applications are recorded.

If your spray records and inventory don't match, the most common cause is that the product names or units aren't aligned between the two.

Common problems and fixes

Stock quantities don't match the shed -- this usually means deliveries weren't logged or manual adjustments haven't been made. Run a physical count and correct the system quantities.
Same product appears twice -- someone created a duplicate with slightly different spelling (for example "Primo MAXX" and "Primo Maxx"). Edit one to match the other, then delete the duplicate.
Units look wrong -- if an item was set up in litres but deliveries come in 10-litre containers, the numbers will never match. Pick one unit and stick with it.
Can't find an item -- check that you haven't got a category filter active. Clear all filters and search by name.
Cost per unit seems wrong -- check whether the cost reflects the unit size. A 20kg bag priced at the per-bag cost is different from the per-kg cost.

If you change units after stock has been used

Past usage records will not recalculate. This usually causes reporting confusion later. Pick your units carefully when you first set up an item and don't change them.

Good habits that prevent issues later

Update stock as soon as deliveries arrive. Waiting until the end of the week almost always leads to mismatches.
Use consistent product names. Agree on a naming standard and enforce it.
Set realistic minimum quantities based on typical usage rates and supplier lead times.
Run a monthly physical count of high-use items and correct any discrepancies.
If the same item keeps needing manual correction, check whether the unit setup or the day-to-day process is wrong.

Where does this data go?

Inventory data feeds into the Finance area for cost tracking and budget visibility. Spray application records reference inventory items. Weekly and committee reports may include stock usage summaries. If your inventory is inaccurate, those downstream reports will be inaccurate too.