Spray Logger
Recording spray applications with full compliance detail using a five-step guided wizard
The Spray Logger records every chemical application on your course. It walks you through a five-step wizard covering what was applied, where, when, by whom, in what conditions, and with what safety measures. The result is a compliant record that covers COSHH requirements and feeds into your reports, inventory, and cost tracking.
Spray Logger wizard
This article refers to a live TurfWise screen. Media is omitted here so the written steps stay current across releases.
When would you use this?
- After completing a spray application -- to record the full details while they're fresh
- When you need a compliant application record for audit or COSHH purposes
- To automatically deduct stock from your inventory after using products
- To create a linked task in Work Planning from the application
- When building a history of applications for committee or agronomist reporting
What happens when you use it
When you submit a spray application, TurfWise creates several things at once:
- A spray application record with all the details you entered
- An inventory deduction for the products used (stock is reduced automatically)
- A task or planner entry if you chose a task integration mode
- Cost data that appears in your financial reporting
After a successful submission, you're redirected to the Reports page, filtered to the application date, so you can immediately see the record.
How to use this page
The Spray Logger is a five-step wizard. Work through each step in order using the Next and Back buttons. You can click Cancel at any point to leave without saving.
Step 1: Basic Information
Set the essential details about the application:
- Application Date and Status
- Operator -- the person who carried out the spray (PA1/PA6 qualification is checked)
- Start Time and Finish Time
- Course Areas -- select one or more areas being treated. The total area in hectares is calculated automatically from your selection.
- Reason for Application -- this is required
- Task Integration -- choose how this links to Work Planning:
- Create New Task -- creates a task record automatically
- Add to Planner Only -- adds it to the planner without a separate task
- No Integration -- just records the application with no task link
- Notes -- optional, but useful for context
Operator qualifications
If the selected operator doesn't have the required PA1/PA6 qualification on record, you'll be asked to provide an override reason. This is logged for audit purposes.
Step 2: Products and Application
Select the product from your inventory and enter how much you're using:
- Choose the product from your stock list
- Enter the number of containers to use
- Check the calculated total volume
- Click Add Product to add it to the application
You can add multiple products to a single application.
Stock is checked in real time
If you try to use more containers than you have in stock, the system warns you. Make sure deliveries are logged in inventory before recording applications that use new stock.
The application rate is calculated automatically from the total product volume and the total treated area. If you haven't selected any course areas in Step 1, the rate calculation won't be available -- go back and add them.
Step 3: Weather and Equipment
Record the conditions at the time of spraying and the equipment used:
- Wind speed (mph) and Wind direction
- Temperature (C) and Humidity (%)
- Sprayer used -- select one or more machines from your fleet
The selected sprayer's details (nozzle type, spray pressure, sprayer speed) are pulled in automatically from the machinery records. You can adjust sprayer hours for each machine.
There's also a Tank Mix Calculator to help with nozzle and spray settings.
Step 4: Compliance and Safety
Record the safety measures taken:
- PPE worn -- tick all items that were actually used
- Warning signs posted -- confirm whether signs were put up
- Re-entry interval (hours) -- how long people need to stay off the treated area
- Harvest interval (days) -- if applicable
- Operator certificate -- reference number
- Authorised by -- who approved the application
This is where audits focus
If your club is audited, the compliance section is usually where missing fields are noticed first. Make sure PPE, warning signs, and re-entry intervals are accurate -- not just ticked to get through the form.
Step 5: Review and Submit
The final step shows a summary of everything you've entered across all four previous steps:
- Basic information
- Products
- Weather and equipment
- Compliance
- Task integration mode
Review each section carefully. When everything is correct, click Submit Application.
Before submitting, check:
- Date, time, and operator are correct
- At least one area and one product have been added
- Weather values and PPE fields are complete
- Task integration mode is set to what you actually want
- Notes are clear enough for someone else to understand later
What you can't submit without
The wizard won't let you submit until the following are complete:
- Application date, start time, and finish time
- Operator
- At least one course area
- Reason for application
- At least one product
- Weather values (wind, temperature, humidity)
- PPE selection
If the Submit button isn't working, check these fields first.
Common problems and fixes
- "Submit is disabled and I can't work out why" -- Most blocked submissions are caused by missing area selection, incomplete weather values, or product lines that weren't fully added. Check those three things first.
- "Application rate shows as unavailable" -- You haven't selected any course areas in Step 1. Go back and add them.
- "The product I need isn't in the dropdown" -- The product list comes from your inventory. If a new product hasn't been added to inventory yet, you won't see it here.
- "Stock warning even though we have the product" -- Your inventory records may not reflect a recent delivery. Update stock first, then come back to the Spray Logger.
- "I submitted but realised something was wrong" -- You can't edit a submitted application from this page. Contact your manager or admin to correct the record.
Good habits that prevent issues later
- Fill in the Spray Logger the same day as the application. Trying to remember weather conditions and product quantities three days later leads to inaccurate records.
- Use measured weather values, not guesses. "About 10C" and "6C from the weather station" are very different when an auditor is checking compliance.
- Always select the actual PPE worn, not just tick everything. If an auditor visits the site and your records say goggles were worn but nobody has goggles, that's a problem.
- Choose a task integration mode deliberately. If you always leave it on "No Integration," you lose the link between spray applications and your work planning data.
The relationship between Spray Decision and Spray Logger
The Spray Decision Calculator helps you decide whether to spray. The Spray Logger records the fact that you did spray.
A good workflow is:
- Run the Spray Decision Calculator to confirm conditions are right
- Carry out the application
- Log it in the Spray Logger with full detail
This gives you a complete chain: decision rationale, then application record.
Where this fits in TurfWise
Spray Logger data feeds into:
- Inventory -- product stock is deducted automatically on submission
- Work Planning -- a task or planner entry is created if you chose task integration
- Cost Reports -- product and labour costs appear in financial reporting
- Applications History -- all past applications are visible at
/applications - Compliance records -- the full application record is your COSHH-compliant evidence trail
Where to find it
Open Weather + Spraying > Spraying from the main navigation (this redirects to the Spray Logger), or go directly to /spray-logger.
You can also reach it from the Work Planning navigation tiles.