Calendar
See what's coming up — the club diary with leave, competitions, closures, bank holidays and reminders on it, and the planner's hours under each day
On this page
The Calendar is your club diary, with everything else that changes a day laid on top: who's on leave, competitions from Events Prep, course closures, bank holidays and your reminders. Under each day is a quiet line from the Planner showing the hours planned and how many people are off.
You'll find it in the Planner: click Work in the top bar, then Plan your work › Calendar, or use the Calendar tab under any Planner page's header. Your Today page shows today's jobs and who's doing what.
Open full-size image ↗What does "What's coming up?" tell me?
The green card at the top covers the next 14 days. The headline tells you whether anything clashes, and the tiles show who's off, how many events there are, reminders due or overdue, and the next bank holiday.
Worth a look lists the few things to act on:
- Clashes — a competition or closed day with a big job planned (16 hours or more, or three or more people on it), or with two or more people off. Show opens that day, and Move it in the Planner takes you to the day to move the job.
- Leave coming up, so you can plan around it.
- Reminders past their date, so they don't sit forgotten.
- Diary entries that read like jobs — see below.
What's on the calendar?
Use the Showing chips to hide or show each layer. Click a chip to hide it and click it again to bring it back.
- Your calendars (for example Club Events and Managers Diary) — the events you add here.
- Competitions from Events Prep. Click one to open it there.
- Leave — approved leave and TOIL, drawn as a band across the days. Sickness shows as "Off" unless you manage staff.
- Reminders — notes with a due date, with a tick box. Tick one off right on the calendar. Overdue ones sit on today.
- Bank holidays for your club's region.
- Closures — course-closure decisions (closed or restricted).
Only diary events are edited here. Everything else opens its own page.
How do I switch between views?
Use Month / Week / Day / Agenda in the header. The arrows move you back and forward, and Today jumps back.
- Month shows the whole month with the selected day on the right: what's on, who's off, the planned work (with a link to that day in the Planner) and its reminders.
- Week shows Monday to Sunday side by side. Click a day's heading to open it in Day view.
- Day shows one day in full, with the rest of the week beside it.
- Agenda lists the next four weeks, a week at a time, with quiet days folded away. It's what you see first on a phone.
How do I add an event?
Start a new event
Click New event in the header, or Add event on the selected day.
Give it a title and a type
Choose a Type: Club event, Contractor visit, Delivery, Meeting, Course work or Other. Competitions are set up in Events Prep, so picking Competition shows you the way there.
Set the day and time
Pick the calendar and the date, and the start and end times, or switch on All day and choose the days it covers.
Repeat it if it comes round again
Choose Weekly, Every 2 weeks, Monthly or Yearly for things like committee meetings.
Save
Click Save event. Notes, Tentative and Just me (private) are under More options.
To change an event, click it, make your changes and click Save changes. To remove it, click Delete and then Delete it.
Is this a to-do?
If a new entry reads like a job ("Order…", "Chase…", "Call…"), the panel offers to save it as a reminder instead. A reminder gets a tick box and stays in view until it's done, where a diary entry just passes.
How do I add a reminder?
Select a day and click Add reminder, type what needs doing and click Save. It's saved to your Notes with that due date and shows on the calendar with a tick box.
What does "Tidy the diary" do?
If your diary has filled up with jobs, open ⋯ › Tidy the diary (or the button in the green card). Every one-off diary entry is listed under To-dos, Course work or Real events, with a choice picked for you:
- Reminder — becomes a reminder due on its day (recent jobs).
- Done already — becomes a reminder that's already ticked off, kept in Notes (older jobs).
- Keep — stays on the calendar (visits, deliveries and meetings).
Change any choice, then click Apply. Moved entries leave the diary and appear in Notes. Repeating entries are left where they are.
How do I set up, import or export calendars?
These are in the ⋯ menu:
- Manage calendars — add a calendar with its own colour, choose the default, or delete one.
- Import (.ics) — add events from another calendar app.
- Export — download a calendar as an
.icsfile.
Common problems and fixes
- New event is greyed out. You don't have a calendar yet, or your account can't add events. Open ⋯ › Manage calendars to create one.
- Something has disappeared. Check you haven't hidden its layer with the Showing chips.
- No leave, hours or competitions showing. Those layers only show for people who can open the Planner or Events Prep, and competitions need Events Prep on your plan.
- "The end must be after the start." Check the end date and time are later than the start.