Data Exports
Export reports, operational data, and financial records for external use
The Export Centre gives you downloadable files from across TurfWise -- report PDFs, operational data in CSV format, financial records, and custom date-range exports. Use it when you need to share data outside of TurfWise, run your own analysis in a spreadsheet, or keep records for audit purposes.
Export Centre page
This article refers to a live TurfWise screen. Media is omitted here so the written steps stay current across releases.
What this page does
The Export Centre is a single page with four groups of export options. You click the export you need, and TurfWise generates and downloads the file. PDF exports use your club's branding and logo. CSV exports give you raw data you can open in Excel, Google Sheets, or any spreadsheet tool.
All exports are scoped to your organisation. You'll only see data you have permission to access.
When would you use this?
- You need to send a report PDF to someone who doesn't use TurfWise
- Your accountant or auditor wants financial records in spreadsheet format
- You want to analyse task or staff data in Excel
- You need a backup of your operational data
- A committee member has asked for raw numbers rather than a narrative report
What's available to export
Report Exports
These generate formatted PDF documents:
- Weekly Reports (PDF) -- exports your weekly reports as PDF documents
- Monthly Reports (PDF) -- exports your monthly reports as PDF documents
- Committee Pack (PDF) -- exports committee reports as a PDF bundle
Data Exports
These generate CSV files you can open in any spreadsheet application:
- Tasks (CSV) -- all task data including completions, categories, and areas
- Staff Records (CSV) -- staff details and attendance data
- Machinery Records (CSV) -- machinery and service history data
Financial Exports
These generate CSV files covering your financial data:
- Transactions (CSV) -- full transaction history
- Budget Report (CSV) -- budget allocation and spend data
- Supplier Spend (CSV) -- supplier transaction analysis
Custom Exports
These give you more control over what gets exported:
- Date Range Export -- export data for a specific date range you choose
- Full Data Backup -- a complete export of all your data
- Custom Query -- build a tailored data export
How to use the Export Centre
Open the Export Centre
Go to Reports > Export Centre from the main navigation. You'll see four groups of export options laid out in a grid.
Find the export you need
Each group has a clear heading -- Report Exports, Data Exports, Financial Exports, or Custom Exports. Each export option has a short description of what it contains.
Click the export button
Click the export you want. The file will generate and download to your device. Larger exports may take a few moments -- don't worry if there's a brief pause.
Check the file before distributing
Open the downloaded file and verify that the data covers the period and scope you expected. This is especially important if you're sending the file to someone outside your team.
PDF exports include your branding
PDF exports automatically use your club's logo and branding. You don't need to add these manually. The formatting is designed to look professional when printed or emailed.
Exporting from the Reports Analytics page
The main Reports & Analytics page (at /reports) also has export buttons. These work differently from the Export Centre:
- Export PDF and Export Excel buttons appear at the top of the page
- They export the data for whichever analytics tab you're currently viewing (Task Costs, Performance, Analytics, Summary, Areas, Compliance, Equipment, or Staff)
- The export uses the date range you've selected in the date filter
This is useful when you want to export a specific analytics view with a specific date range, rather than a full dataset.
Choosing the right format
Use PDF when:
- The recipient needs a finished, readable document
- The file will be printed or attached to meeting minutes
- You want formatting, headings, and your club's branding included
Use CSV when:
- The recipient will work with the data in Excel or Google Sheets
- You need to filter, sort, or run calculations on the data
- The export is for analysis, auditing, or record-keeping
Name your files clearly
When you download exports, rename the files with the period and content type before saving or sharing. Something like "Staff-Records-Jan-2026.csv" is much more useful than a generic filename when you need to find it later.
Common problems and fixes
- Export seems to take too long -- Large exports with several months of data take longer to generate. Wait for the download to complete rather than clicking the button again, which would start a second export.
- CSV file looks garbled when opened -- Make sure you're opening it in a spreadsheet application (Excel, Google Sheets), not a text editor. If columns aren't aligned properly in Excel, use "Data > Text to Columns" with comma as the delimiter.
- Numbers in the export don't match the app -- Exports use the same data as the rest of TurfWise, but make sure you're comparing the same date range. A mismatch is almost always a date range difference.
- I can't see certain export options -- Your exports are limited to data you have permission to access. If you expect to see financial exports but can't, check with your admin about your role permissions.
- I need to export data for a very specific date range -- Use the Date Range Export option under Custom Exports, or use the Reports Analytics page where you can set exact start and end dates before exporting.
Things to check before sharing externally
If you're sending an export to someone outside your team -- an auditor, committee member, or external advisor -- run through this checklist:
- Date range is correct -- Confirm the file covers the period they asked for
- Units are clear -- Make sure column headers show units where relevant (litres, hectares, hours)
- Personal data is appropriate -- Staff exports include names and attendance details. Consider whether this is appropriate for the recipient
- Totals match expectations -- Spot-check a few key totals against the relevant TurfWise page
- File is labelled -- Rename the file to include the date range and content type
Staff data is sensitive
Staff record exports include personal information like names, attendance, and hours worked. Only share these with people who have a legitimate reason to see them. If in doubt, check with your manager.
Good habits that prevent issues later
- Export and archive a monthly backup at the end of each month. If you ever need historical records, you'll have them.
- Always check date ranges before distributing financial exports. Sending the wrong month's data to an auditor creates unnecessary back-and-forth.
- Use consistent file naming. A folder of "export.csv", "export (1).csv", and "export (2).csv" is useless three months later.
- Don't send multiple unlabelled versions of the same export. If you regenerate, clearly mark which version is final.
Where this fits in TurfWise
The Export Centre is the place to go when data needs to leave TurfWise. It complements the Weekly Reports and Committee Reports, which generate narrative documents. If someone needs the underlying numbers rather than a formatted report, the Export Centre is the right tool.
The Reports Analytics page (at /reports) is where you view and analyse data within TurfWise. The Export Centre is where you take that data out.
Where to find it
Open Reports > Export Centre from the main navigation, or go directly to /reports/export.
For tab-specific analytics exports, go to Reports and use the Export PDF or Export Excel buttons at the top of the main analytics page at /reports.